Job Description
Note: The job is a remote job and is open to candidates in USA. Stoel Rives LLP is seeking an Editor 1/Knowledge Research Specialist to join their Firmwide Administrative Support Team. The role involves proofreading, editing complex documents, and utilizing AI-powered research tools to assist with legal research and documentation. The ideal candidate will thrive in a collaborative environment and possess strong technical skills in document processing and editing. Responsibilities • Proofread and edit documents for grammar, punctuation, structure, and accuracy; locate, analyze and summarize references using legal databases and AI-powered research tools; assist with research requests; refine and verify AI-assisted content; consistently apply business, Firm, and appropriate court, agency and/or academic citation styles; audit and organize mathematical calculations and large data sets using Excel; and review/create tables of authorities • Format documents using advanced Word features including styles, outlines, special characters and references; manage redlines and file versions in local and DMS environments; and implement AI tools to generate templates and forms • Accurately track and record time in Firm timekeeping and ticketing systems • Collaborate with team on workload and coverage through ticketing system and communication; provide coverage for FAST members during periods of heavy workload; and contribute to process improvements and documentation • Analyze and delegate assignments and manage reservations during coordinator shifts; problem solve and communicate promptly with requestors if time or staffing constraints occur; coordinate with technology and knowledge management teams; and escalate concerns or issues to FAST Supervisor as needed • Strictly maintain confidentiality of all workflow and comply with Firm policies and ethics rules; expertly edit, proofread and cite check documents under deadlines; have consistent and prompt attendance; and be outstanding at client service Skills • Expert in English and proofreading, editing and cite checking complex documents • Proficient in using AI-powered research tools and databases to locate resources, fact check, and draft summaries • Thrive in a fast-paced, collaborative environment • Adeptly navigate and apply advanced software and AI-driven tools including Westlaw, Lexis+, Microsoft (CoPilot), and other evolving applications • Proofread and edit documents for grammar, punctuation, structure, and accuracy • Locate, analyze and summarize references using legal databases and AI-powered research tools • Assist with research requests • Refine and verify AI-assisted content • Consistently apply business, Firm, and appropriate court, agency and/or academic citation styles • Audit and organize mathematical calculations and large data sets using Excel • Review/create tables of authorities • Format documents using advanced Word features including styles, outlines, special characters and references • Manage redlines and file versions in local and DMS environments • Implement AI tools to generate templates and forms • Accurately track and record time in Firm timekeeping and ticketing systems • Collaborate with team on workload and coverage through ticketing system and communication • Provide coverage for FAST members during periods of heavy workload • Contribute to process improvements and documentation • Analyze and delegate assignments and manage reservations during coordinator shifts • Problem solve and communicate promptly with requestors if time or staffing constraints occur • Coordinate with technology and knowledge management teams • Escalate concerns or issues to FAST Supervisor as needed • Strictly maintain confidentiality of all workflow and comply with Firm policies and ethics rules • Expertly edit, proofread and cite check documents under deadlines • Have consistent and prompt attendance • Be outstanding at client service • Accurately type 50+ wpm • Intermediate in Microsoft Word and proficient in Excel, Outlook, PowerPoint, iManage, Adobe Acrobat, Litera Compare, Metadata Assistant, Laurel, Lexis, Westlaw, and Drafting Assistant/Deal Proof • Familiarity with AI-powered legal drafting/editing tools (e.g., CoCounsel, Lexis+AI) • Basic understanding of prompt engineering and ability to interact with generative AI systems • Able to analyze and improve AI-generated outputs • Operate Firm software and equipment • Read and interpret instructions • Focus for extended periods • Logically apply style guides • Accurately edit and cite check complex documents • Apply critical thinking to interpret and break down legal questions into researchable components and evaluate relevance and reliability of sources • Be organized and pivot as priorities change • Perform detail-oriented work in a high-pressure, fast-paced environment • Be professional at all times • Be a constant-learner, particularly in the use of AI tools • Work independently and collaboratively • Bachelor's degree in English, journalism, or related field required • At least three years of relevant experience in a deadline-oriented environment with a technical, legal or academic organization where core responsibilities included proofreading, editing and drafting complex technical or legal documents • Experience with legal databases/software and AI tools Benefits • Annual discretionary bonus • Paid family & medical leave • Competitive PTO • Remote work options • Competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options • Generous firm-contributed health savings account • Pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office • Annual contribution into the employee's retirement plan Company Overview • Stoel Rives is a leading U.S. corporate and litigation law firm providing sophisticated business clients high quality legal services. It was founded in 1907, and is headquartered in Portland, Oregon, USA, with a workforce of 501-1000 employees. Its website is Apply tot his job