Job Description
About the position Singleton Schreiber, LLP is seeking an experienced and highly organized Practice Group Administrator to support our Fire Practice Area. This role plays a critical part in managing complex, large-scale fire litigation and supporting case teams through all phases of litigation, from intake through trial, mediation, and resolution. The ideal candidate is proactive, detail-oriented, and thrives in a collaborative and fast-paced environment. This is a remote position open to candidates in Pacific or Mountain time zone. SALARY:$85,000-$100,000 annually Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualifications for the role. Responsibilities • Provide direct administrative and operational support to a Partner within the Fire Practice Area, serving as a key point of coordination and support • Provide analysis, guidance, and assessment of case needs, and recommend processes to case teams to achieve desired outcomes at trial, mediation, and/or settlement • Support attorneys and leadership in managing large, complex fire litigation cases from inception through resolution. • Track tasks, deadlines, and action items for the Partner and case teams to ensure matters and initiatives continue to progress efficiently • Provide post-meeting follow-up, ensuring assigned tasks are completed and outstanding items are addressed in a timely manner. • Coordinate the creation, editing, proofreading, and processing of legal documents, including correspondence, memoranda, pleadings, closing documents, and other practice-specific materials • Maintain and update legal files both electronic and physical, as required. • Manage day-to-day litigation support requests and coordinate technical resources, including internal teams and outside vendors • Audit processes to ensure accuracy, organization, and compliance with internal procedures • Receive and evaluate communications from clients, opposing counsel, and courts; field calls, emails, and correspondence and convey messages as necessary • Consult with and support legal teams regarding budgeting, vendor management, document databases, productions, transcript management, and litigation-related technology solutions • Anticipate needs, manage priorities, and proactively resolve issues on behalf of the Partner and practice group • Stay current on rules of civil procedure in both state and federal courts, including CM/ECF filing/Pacer and arranging for service of pleadings and subpoenas. • Identify, track, and manage case-related deadlines using an electronic calendaring system. Requirements • Minimum of 5+ years of law firm experience preferred • Experience managing cases from “cradle to grave,” particularly in mass tort, fire, or complex litigation • Prior experience supporting senior attorneys or partners in an administrative or executive support capacity strongly preferred • Strong organizational skills with exceptional attention to detail • Excellent written and verbal communication skills with a professional demeanor • Ability to manage multiple priorities, exercise sound judgment, and follow through independently • Ability to recognize confidential, sensitive, and proprietary information and maintain strict confidentiality • Strong computer proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), document management systems, and related office technologies • Knowledge of applicable laws, legal codes, court procedures, and agency rules relevant to the assigned practice area • Availability to support teams working in the Pacific and Mountain time zones Benefits • 100% employer-paid health, dental, and vision insurance for employees and dependents • $50,000 in life insurance provided at no cost • 401(k) plan with 6% dollar-for-dollar employer match after probationary period • Generous paid parental leave for birth, adoption, or fostering • Dependent care reimbursement up to $3,500/month • Healthcare and Dependent Care Flexible Spending Accounts (FSAs) • Monthly commuter reimbursement up to $100 for public transportation • Home office reimbursement: $150 for a desk, $150 for a chair (one-time) • $25 work-from-home allowance each pay period for hybrid and remote staff • Up to $5,250/year in tuition reimbursement for professional development • State bar and approved professional association dues covered • $30 Grubhub lunch credit every first Friday of the month • Community engagement support: matching donations to 501(c)(3) nonprofits and encouragement of volunteer time