Job Description
About the position
- Responsibilities
- Receives and screens telephone calls, emails, letters, and visitors, responding to routine requests for information and referring more complex matters to appropriate person.
- Answers routine and complex questions and furnishes information as needed.
- Organizes and maintains records for the Crime Lab, which includes five (5) areas.
- Creates forms, memos and letters of a technical and/or highly confidential nature.
- Assembles relevant data and prepares special reports.
- Prepares documents in response to requests, subpoenas, etc.
- Assists law enforcement agencies, attorneys, and Justice of the Peace offices in various counties with pertinent information.
- Prepares a monthly billing report for the Crime Lab.
- Maintains records of testing performed by the Crime Lab, and compiles data for statistical reporting.
- Uploads Crime Lab reports to LIMS and distributes to requesting law enforcement agencies and ME staff.
- Coordinates schedules of interns rotating through the laboratories.
- Prepares annual statistics for Forensic Administrator, updating stats using spreadsheet.
- Performs medical transcription of autopsy reports and issues cremation permits.
- Assists the Crime Laboratory Director with special projects.
- Assists the Quality Manager with maintaining compliance data and with special projects.
- Acts as backup when the Toxicology Lab Secretary is out of the office including documenting, uploading, and distributing Toxicology reports and making new case files.
- Prepares death certificates, which requires using the Texas Electronic Registration system mandated by the State, and prepares amended death certificates.
- Schedules appointments for Crime Lab Supervisor and Chief Toxicologist.
- Prepares court documents for Crime Lab Supervisor & Chief Toxicologist.
- Prepares and maintains quality control forms for the laboratories as required by ASCLD.
- Prepares lab specimens to be sent to other laboratories for additional testing.
- Notarizes documents for laboratory staff.
- Reserves meeting rooms for laboratory personnel.
- Performs other related duties as assigned.
- Requirements
- High school diploma or equivalent.
- Four (4) full-time years of related work experience including two (2) years of full-time transcriptionist experience.
- Experience as a medical secretary and knowledge of medical terminology.
- Ability to use word processing and spreadsheet software.
- Typing speed of 55 WPM or higher.
- Good communication skills and ability to handle multiple tasks.
- Ability to operate standard and automated office equipment.
- Nice-to-haves
- Some college preferred.
- Benefits
- Group health plans for medical, dental, and vision coverage.
- Employee Assistance Program (EAP).
- Life and long-term disability insurance.
- Flexible spending accounts for health care and dependent care reimbursements.
- Retirement benefits through the Texas County & District Retirement System (TCDRS).
- Retirement savings program (Deferred Compensation).
- 13 paid holidays.
- Wellness Program.
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