Job Description
About WellForm MD
WellForm MD is a growing weight loss and wellness center in Ankeny, led by a board-certified weight loss physician and supported by a dedicated clinical team. We focus on delivering high-quality, patient-centered care through structured processes, thoughtful systems, and efficient operations.
Position Summary
WellForm MD is seeking a highly organized, detail-oriented Medical Operations & Systems Managerto support the Medical Director and oversee day-to-day operational execution across the practice.
This is a hands-on, execution-focused rolecentered on organization, systems management, and follow-through. It is remote-first, with the option for periodic on-site involvement if the candidate is local and if it meaningfully adds value. This role is not a strategy-only or visionary leadership position; it is designed for someone who excels at making systems work and ensuring tasks are completed.
- Key ResponsibilitiesOperations & Coordination
- Manage and organize daily operational workflows
- Support team task organization, prioritization, and follow-up
- Track projects and ensure accountability and completion
- Identify operational gaps and recommend practical improvements
- Medical Director Support
- Provide direct operational and administrative support to the Medical Director
- Track and follow up on pending initiatives across clinical, administrative, and technical areas
- Coordinate between clinical, administrative, and technology functions
- Reduce the time burden on the Medical Director through effective execution and organization
- Systems & Documentation
- Manage and maintain systems such as GoHighLevel (GHL), EHR platforms, and Google Drive
- Organize digital files, workflows, and shared documentation
- Create, update, and maintain SOPs and operational documentation
- Assist with process improvements and system optimization
- QualificationsRequired
- Experience in operations management (healthcare experience preferred)
- Strong organizational, task-management, and multitasking skills
- High comfort level with technology and digital tools
- Proven ability to follow through and ensure task completion
- Clear, professional written and verbal communication skills
- Preferred
- Experience supporting physicians or medical directors
- Familiarity with Go High Level, EHR systems, or healthcare CRMs
- Background in workflow optimization or process improvement
- Work Structure
- Remote-first role
- Role is designed to grow in responsibility, scope, and hours based on performance
- Who Will Succeed in This Role
- Someone who prefers execution over strategy
- Highly organized, calm, and methodical
- Systems-oriented with strong follow-through
- Comfortable supporting leadership without needing a leadership title
- Tech-savvy and process-driven
- Why Join WellForm MD
- Work closely with the Medical Director in a high-impact role
- Help build and optimize systems in a growing medical practice
- Flexible, remote-first work structure
- Opportunity for long-term growth as the practice scales
Pay: $30.00 - $40.00 per hour
Expected hours: 20.0 per week
Work Location: Remote
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