Immediately Need District Receptionist / Human Resources Asst. / Guest Teacher Coordinator in Arizona

Job title: District Receptionist / Human Resources Asst. / Guest Teacher Coordinator

Company: Page Unified School District #8

Job description: TITLE: District Receptionist / Human Resources Assistant/ Guest Teacher Coordinator



SALARY: Level 5



QUALIFICATIONS:

• Skills to operate standard office equipment including use of basic computer software applications. Proper use of English in both written and verbal form, including correct spelling, grammar and punctuation.


• Must have courteous telephone etiquette; the ability to communicate effectively with school personnel, vendors, and have a good work attitude with a positive and pleasant disposition.


• Must be able to multi-task.


• Demonstrated aptitude or competence for assigned responsibilities.


• Ability to maintain confidentiality of information.

• High School Diploma or AA preferred.

• Assist with answering switchboard calls in a courteous manner and transfer calls to appropriate parties.


• Greet and direct public to appropriate offices.


• Monitor district-wide school staffing on AESOP and work with school secretarial staff and administrators to ensure all classrooms are staffed. Manage long-term absence substitute assignments.


• Administer school staff absence reviews for payroll purposes.


• Operate and maintain as the administrator contact person of AESOP for all school staff and along with the Applicant Tracking system.


• Assist with all Human Resources department operations including providing support to employees and applicants via phone, walk-in visits or email


• Review applications, conduct interviews, screenings, and check references on all substitute and substitute aide applicants.


• Complete hiring process for substitutes and substitute aides. (Orientation, Employee Handbook Review, Aesop Review and training, and process new hire paperwork.)


• Complete paperwork processing for all student workers, classroom volunteers, and Athletic staffing.


• Complete all new hire staff for both certified and classified positions.


• Enter and maintain all certified and classified employee data in AESOP and Visions.


• Conduct testing for classified staff as needed.


• Oversee mail sort


• Dispense hard paychecks to all staff members on scheduled pay out dates.


• Process staff and substitute employee ID badges


• File correspondence and other records in a prescribed manner.


• Update job descriptions and post open positions.


• Assemble and update new hire, volunteer, and student worker packets yearly


• Assist in fingerprinting new employees and volunteers.


• Assist in distribution of certification documents and/or forms.


• Disseminate all personnel forms to employees and departments.


• Assist in word processing/scanning of materials as needed.


• Become familiar with and assist other District Office staff with their responsible area as the need arises.


• Responsible for recording all staff certifications and education verifications.


• Maintain conference room scheduling for various meetings and district hearings


• Oversee appearance of the lobby and employee lounge.


• Other related clerical duties as assigned.


• The district reserves the right to amend this job description as necessary

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