Job Description
At arenaflex, we are committed to providing exceptional care and support to individuals in need. Our Integrated Adult Detox and Crisis Recovery Unit is a 14-bed facility that operates 24 hours a day, 7 days a week, providing a safe and supportive environment for individuals to detox from alcohol or other drugs. As a key member of our team, the Part-Time Data Entry Clerk / Administrative Assistant will play a vital role in supporting our staff and ensuring the smooth operation of our facility.
- *About arenaflex**
arenaflex is a leading provider of innovative solutions and services in the healthcare industry. Our mission is to deliver high-quality care and support to individuals and families in need. We are committed to creating a positive and inclusive work environment that values diversity, equity, and inclusion.
- *Job Summary**
We are seeking an experienced and detail-oriented Part-Time Data Entry Clerk / Administrative Assistant to join our team. As a key member of our administrative support team, you will provide critical support to our staff and ensure the efficient operation of our facility. This is a remote position, and you will work closely with our ADU/CRC staff to provide back-up support during high-volume periods.
- *Key Responsibilities**
As a Part-Time Data Entry Clerk / Administrative Assistant, you will be responsible for the following key tasks:
- **Data Entry and Reporting**: Use spreadsheets or databases to organize information and produce standard reports. Prepare a variety of complex disbursement forms, including check requests, travel forms, cash sheets, and journal entries, for routing and approval.
- **Accounting and Financial Management**: Set up accounts, reconcile ledgers, gather data for budget preparation, prepare accounting forms, and reconcile daily receipts or accounts receivable/payable.
- **Procurement and Logistics**: Verify requests for goods and services against County contracts and funding sources, order goods or services, and follow up on discrepancies to ensure delivery.
- **Administrative Support**: Establish, modify, and maintain a system for tracking the progress of work, train new employees, provide and explain relevant policies and procedures, and compose routine correspondence on behalf of management.
- **Scheduling and Coordination**: Schedule and cancel appointments, maintain calendars, schedule rooms for classes, meetings, and conferences, coordinate audio visual and training equipment, and type complex documents of a technical nature.
- **Payroll Processing**: Verify timesheets, research and resolve payroll discrepancies, complete and verify data entry, distribute paychecks, and provide information and answers to staff regarding payroll issues.
- **Data Management**: Act as a departmental resource in data management systems, provide training to new users, and coordinate Family and Medical Leave according to policies, procedures, and guidelines.
- *Requirements**
To be successful in this role, you will need:
- **High School Diploma or Equivalent**: A high school diploma or equivalent is required.
- **Administrative Support Experience**: Two years of administrative support experience is required.
- **Associate's Degree in Business Administration or Related Field**: An Associate's Degree in Business Administration or a related field is preferred.
- **Experience and Education**: Experience can substitute for education, and education can substitute for experience.
- *Skills and Competencies**
To excel in this role, you will need:
- **Strong Organizational and Time Management Skills**: Ability to prioritize tasks, manage multiple projects, and meet deadlines.
- **Excellent Communication and Interpersonal Skills**: Ability to communicate effectively with staff, management, and external stakeholders.
- **Technical Skills**: Proficiency in Microsoft Office, including Excel, Word, and Outlook.
- **Analytical and Problem-Solving Skills**: Ability to analyze data, identify discrepancies, and resolve issues.
- **Attention to Detail**: Ability to maintain accuracy and attention to detail in data entry and reporting.
- *Career Growth Opportunities and Learning Benefits**
As a member of our team, you will have access to:
- **Professional Development Opportunities**: Training and development programs to enhance your skills and knowledge.
- **Career Advancement Opportunities**: Opportunities for career advancement and growth within arenaflex.
- **Collaborative Work Environment**: A supportive and inclusive work environment that values diversity, equity, and inclusion.
- *Work Environment and Company Culture**
arenaflex is committed to creating a positive and inclusive work environment that values diversity, equity, and inclusion. Our team is dedicated to delivering high-quality care and support to individuals and families in need. We are proud to be a part of a organization that makes a difference in our community.
- *Compensation, Perks, and Benefits**
arenaflex offers a competitive compensation package, including:
- **Competitive Hourly Rate**: A competitive hourly rate for this part-time position.
- **Benefits Package**: A comprehensive benefits package, including health, dental, and vision insurance.
- **Paid Time Off**: Paid time off, including vacation, sick leave, and holidays.
- **Professional Development Opportunities**: Training and development programs to enhance your skills and knowledge.
- *How to Apply**
If you are a motivated and detail-oriented individual with a passion for delivering exceptional support, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and cover letter, to [insert contact information]. We look forward to hearing from you!
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