Job Description
- *Join arenaflex, a leading organization in the industry, as we seek an experienced Data Entry Specialist - Senior to join our team in Marlborough, MA. This is a unique opportunity to work in a dynamic environment, utilizing your expertise in data entry, accounting, and compliance to drive business growth and success.**
- *About arenaflex**
arenaflex is a forward-thinking organization that prides itself on innovation, collaboration, and a commitment to excellence. Our team is comprised of talented professionals who share a passion for delivering exceptional results and making a meaningful impact. As a Data Entry Specialist - Senior, you will be part of a dynamic team that values expertise, creativity, and a willingness to learn and grow.
- *Job Summary**
As a Data Entry Specialist - Senior, you will be responsible for administering payments, performing general accounting and compliance functions, and maintaining accurate records. You will work closely with our team to ensure seamless data entry, accurate coding, and timely processing of invoices. Your expertise in MS Excel, Oracle, and other accounting software will be essential in driving business efficiency and accuracy.
- *Key Responsibilities**
- Administers payments and performs general accounting and compliance functions, including invoice processing, account coding, systemic entries, and compliance testing.
- Maintains accurate and timely MS Excel logs.
- Reviews invoices for payment and processing, identifying coding and pricing issues, and working with vendors and internal teams to resolve.
- Utilizes independent discretion to code payments to Oracle accounts and corrects coding errors.
- Raises potential issues to management and makes recommendations based on past experiences to solve or develop processes to remediate.
- Maintains logs that track costs and spend by project/invoice.
- Performs YE accounting functions, including processing and developing accruals.
- Processes non-contractual and special project invoices.
- *Major Areas of Responsibility**
- Exterior Building Sign Invoices: + Reviews invoices for payment and processing (~75+ invoices/month).+ Reviews each line to decide upon proper coding, requiring cross-referencing multiple department project schedules as sources.+ Identifies coding and pricing issues and works with vendors and/or internal teams to resolve.+ Maintains Payment and Tracking logs.
- Accounting and Compliance: + Utilizes independent discretion to code payments to Oracle accounts and corrects coding errors.+ Raises potential issues to management and makes recommendations based on past experiences to solve or develop processes to remediate.+ Maintains logs that track costs and spend by project/invoice.
- *Eligibility Qualifications**
- Bachelor's degree in Business-related field preferred.
- Will consider 8+ years of experience in lieu of college degree.
- Detail-oriented with excellent verbal and written communication skills.
- Working knowledge of Oracle, GAAP, and DocuSign.
- Proficiency with Excel and Microsoft Office products.
- Ability to work with varied contractors and work independently with minimal guidance/supervision.
- Lucernex knowledge is a plus but not required.
- *Skills and Competencies**
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills.
- Ability to work in a fast-paced environment with multiple priorities.
- Strong attention to detail and accuracy.
- Ability to learn and adapt to new software and systems.
- Strong organizational and time management skills.
- *Career Growth Opportunities and Learning Benefits**
As a Data Entry Specialist - Senior at arenaflex, you will have opportunities to grow and develop your skills and expertise. Our organization is committed to providing ongoing training and development opportunities to ensure that our team members have the skills and knowledge needed to succeed in their roles. You will also have the opportunity to work with a talented team of professionals who share a passion for delivering exceptional results.
- *Work Environment and Company Culture**
arenaflex is a dynamic and innovative organization that values collaboration, creativity, and a commitment to excellence. Our team is comprised of talented professionals who share a passion for delivering exceptional results and making a meaningful impact. We offer a supportive and inclusive work environment that encourages open communication, teamwork, and continuous learning.
- *Compensation, Perks, and Benefits**
arenaflex offers a competitive compensation package, including salary, benefits, and perks. Our benefits package includes health insurance, retirement savings plan, paid time off, and other perks. We also offer opportunities for professional development and growth, including training and education programs.
- *How to Apply**
If you are a motivated and experienced Data Entry Specialist - Senior looking for a new challenge, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter to [insert contact information]. We look forward to hearing from you!
- *Join arenaflex today and take the first step towards a rewarding and challenging career!**
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