Job Description
About the position The Executive Assistant position provides essential administrative and functional support to the Executive Suite, acting as a liaison between executive leaders and other departments. This role requires excellent communication, interpersonal, and organizational skills, as well as the ability to handle confidential information effectively. Responsibilities • Serve as a point of contact for executive leadership, communicating with other departments, managers, officers, and outside business associates/vendors. • Perform office functions that organize and direct the daily departmental flow of correspondence and information, including handling telephone requests and messages, incoming/outgoing mail, correspondence, copying, scanning, and faxing as needed. • Maintain executive calendars, resolve scheduling conflicts, coordinate with other executive assistants, schedule and plan meetings, and prepare related materials. • Coordinate with the Corporate Travel office for travel arrangements and accommodations. • Manage expense reports and processing for executive leaders. • Provide word processing and transcription support, including preparing, drafting, writing, and editing letters, memos, and other correspondence. • Coordinate on-site and off-site meetings, including conference arrangements, equipment, reservations, agendas, materials, and catering needs. • Complete various projects such as preparing reports, spreadsheets, presentations, and organization charts, and communicate information requests and project status to management. • Perform office management functions, including payroll time submission, department invoicing, and ordering/maintaining office supplies/equipment. • Participate as a professional, responsible, cooperative administrative team member. • Act with extreme discretion and maintain confidentiality of office activities. Requirements • Associate's degree or two years of college education with emphasis in administrative, business, or related work experience. • Five (5) to Seven (7) years of related administrative experience, preferably in an executive management capacity. • Excellent interpersonal skills; professional demeanor with ability to interact with executive management. • Excellent communication skills (verbal and written, with emphasis on grammatical skills). • Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), email, and internet research. • Ability to handle multiple tasks and deadlines. • Ability to handle confidential information. • Ability to adapt to change. • Good problem-solving/decision-making skills. • Excellent organizational and time management skills. • Ability to support multiple persons with minimal direction/supervision. • Ability to work in a team-oriented environment. Apply tot his job