Job Description
About the position
The First Judicial District is seeking qualified applicants for a
customer-focused and team-oriented Court Operations Associate to join the
Criminal Division of the Scott County Court Administration team at the Scott
County Justice Center in Shakopee, MN.
This Court Operations Associate position is fast paced, highly detail-orientated
position with a variety of responsibilities. Primary responsibilities include
advanced case processing in an electronic environment, extensive work in the
courtroom, including live case updating while court is in session, and providing
exceptional customer service on the phone and in person. This position will work
directly with the public, juries, judges and justice partners. Duties require
the application of independent judgment and the interpretation of established
laws, policies, procedures, regulations based on training and knowledge gained
through experience on the job.
The primary work location is in the Criminal Division of the Scott County
Justice Center, 200 Fourth Avenue West, Shakopee, MN 55379. In-person or hybrid
options are available. Standard hours of work are Monday - Friday, 8:00 AM -
4:30 PM.
The Minnesota Judicial Branch is pleased to offer a comprehensive benefits
package including medical, dental, and optional benefits and paid vacation, sick
leave and paid holidays.
- Responsibilities
- Performs the full range of court operations work within the criminal division, using electronic case processing system and related applicationsand equipment.
- Initiates case records using electronic means or paper documents; records required data regarding parties, documents, flags, comments, events, anddispositions in case processing system and other relevant systems; notifiesrelevant individuals about missing information, documents, or non-compliantlegal forms.
- Performs in-court updating including calling cases, taking minutes, processing documents filed and distributed in the courtroom, and recordingrequired data regarding parties, documents, flags, comments, and events inelectronic case management and other relevant systems in the courtroom.
- Provides assistance to attorneys, parties, self-represented litigants, judges, and the public by responding to a variety of questions in-person,over the phone, by mail, and/or electronically; provides forms, documents,and court procedure information; assists public in filling out variousapplications and forms; checks people in for court; refers new or complexquestions to higher level staff.
- Schedules and maintains court calendars; assigns cases to regularly scheduled calendars; prepares and maintains trial calendars; updates, reschedules, andreassigns cases as necessary and notifies parties and attorneys.
- Attends and participates in division/team meetings and trainings; maintains knowledge of court policies, process, and procedures.
- Requirements
- High School Diploma or Equivalent
- One year of recent experience in the legal field or highly technical, customer focused, administrative, office, or clerical work
- Nice-to-haves
- Associate's or Bachelor's degree in Criminal Justice, Political Science, Business Administration or a related field
- Experience working in the legal field or court setting
- Extensive knowledge of court policies, procedures, processes, and terminology
- Experience working with Minnesota Court Information System (MNCIS) and eFileand Serve (EFS) the Minnesota Judicial Branch electronic case processingsystem
- Benefits
- medical
- dental
- optional benefits
- paid vacation
- sick leave
- paid holidays
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