Communications Associate, Email Marketing, Newsletter Publishing

🌍 Remote, USA 💹 Full-time 🕐 Posted Recently

Job Description

Coordinate and distribute Ballotpedia’s daily, weekly, and monthly email newsletters.
Support targeted email communications to specific audiences, such as candidates, educators, local organizations, and research clients.
Maintain newsletter templates, landing pages, and email signup forms.
Coordinate publishing timelines, including special editions and holiday schedules.
Ensure accuracy, formatting, and quality control across all outgoing email communications.
Monitor and respond to inquiries sent to Ballotpedia’s public editorial inbox.
Provide helpful responses to reader and candidate questions or route inquiries to the appropriate internal teams.
Identify and report errors or issues raised by readers and coordinate follow-up as needed.
Assist with gathering and reporting key email performance metrics.
Support team workflows and project coordination using communication and project management tools.
Help lead recurring team coordination meetings and publishing workflows.
Contribute to additional Communications team projects, including proofreading, document review, presentation preparation, and content support.

A demonstrated passion for Ballotpedia’s mission.
A collaborative, service-oriented mindset and a positive, team-focused approach to work.
Strong attention to detail and ability to manage multiple tasks and deadlines simultaneously.
Excellent written communication and proofreading skills.
Strong organizational and project management abilities.
Comfort working with digital publishing, email marketing, or communications tools, as well as spreadsheets and Google Workspace applications (e.g., Google Sheets, Docs, and Drive).
Familiarity with project management systems such as Asana or similar tools. Experience with content publishing tools, social media platforms, or basic multimedia editing.
Interest in or experience using AI tools to increase productivity.