Job Description
Law Society compliance
Ensure billing, accounts, and collections are attended to in a timely manner
Assuring firm and client payables are processed and receivables collected
Managing petty cash reconciliations
Review cash flow report weekly with managing lawyer
Review monthly firm financial reports and discuss with the managing lawyer
Run Payroll for firm and manage benefits
Review Key Performance Indicators for all staff to ensure optimum performance and accountability
Facilitate the day-to-day operations of the law firm and oversee operations
Implement and maintain procedures/office administrative systems
Maintain staff records for vacation, sick time, overtime, leaves, etc.
Update employee, staff employment, and procedures manuals and facilitate the implementation of the same
Assist with the recruitment, interviewing, hiring, firing, reviews, benefits, on and offboarding
Assist with employee retention by sustaining an open and honest culture where stated and implied needs are addressed and resolved
Planning team-building or appreciation events for staff and client functions
Facilities Management
Work with suppliers regarding negotiating discounts and cost-savings, purchase or lease of office equipment, and maintenance and service contracts
Purchase and maintain office furniture and fixtures, ordering stationery supplies, toner products, and kitchen supplies
Liaise with suppliers and vendors for such items as document management, janitorial and cleaning services,
Maintain and implement a disaster-preparedness plan to minimize loss of information and disruption of client services
Maintain memberships of lawyers to various organizations
Registration of staff and lawyer’s participation in continuing education
Revise and complete procedures, policies, and office systems
Information Technology
Working in-house or with outsourced experts to purchase, lease, and maintain computers, programs, servers, off-site backups, cell phones, and all other equipment required for the efficient operation of the firm
Schedule service and upgrades to equipment and programs
Deal with any crisis that may arise including power outages, corrupt programs
Train staff and lawyers on the equipment and programs
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