Job Description
Job Id: 260411
Position Title: Accounts Payable/Payroll Specialist
Pay Range: $22 Ā $27per hour DOE
Temp-to-hire
Position Summary:
We are seeking an experienced Accounts Payable/Payroll Specialist to support our accounts payable process and payroll system. The ideal candidate will ensure accuracy timeliness and compliance with company policies and relevant regulations.
Essential Duties and Responsibilities:
Accounting Functions
Ā Review and post invoices while ensuring matching with purchase orders and receipts.
Ā Route non-inventory invoices for proper approval before posting.
Ā Post invoices to appropriate GL expense and prepaid accounts.
Ā Monitor unvouchered payables and received-not-invoiced receipts.
Ā Generate AP aging reports and process payments via checks and EFT weekly.
Ā Maintain vendor records reconcile vendor statements and ensure accurate payments.
Ā Reconcile bank statements daily for cleared and outstanding checks/payments.
Ā Reconcile monthly credit card receipts with statements.
Ā Support month-end close and monitor inventory transactions.
Ā Collaborate with receiving and purchasing teams to resolve invoice delays.
Ā Maintain organized filing systems and participate in internal training.
Ā Perform other assigned duties as needed.
Payroll Functions
Ā Upload hours from the ERP system into ADP.
Ā Prepare and distribute weekly temporary employee timecards to staffing agencies.
Ā Collaborate with HR to maintain accurate employee data and payroll records.
Ā Assist corporate payroll with bi-weekly payroll processing including:
Ā Verifying meal penalties.
Ā Correcting missed punches.
Ā Ensuring timely approval of timecards and time-off requests.
Ā Running verifying and reconciling payroll reports.
Ā Forward child support or tax withholding notices to corporate.
Minimum Qualifications:
Ā U.S. Person status required due to export control regulations.
Ā High school diploma or GED required; Associate degree in accounting or bookkeeping preferred.
Ā Minimum 2 years of experience in accounts payable and payroll preferably in a manufacturing environment.
Ā At least 1 year of experience with ADP Vantage or other HRIS/Payroll systems.
Ā Strong attention to detail and confidentiality regarding financial and employee records.
Ā Solid understanding of accounting concepts and general ledger accounts.
Ā Excellent problem-solving skills and ability to resolve discrepancies.
Ā Strong organizational skills with the ability to thrive in a fast-paced team-oriented environment.
Ā Proficiency in MS Office (Excel Word Outlook PowerPoint) and Adobe Acrobat.
Ā Experience with Epicor Kinetic ERP preferred but not required.
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