Job Description
<p>Accounts Payable/Payroll/Accounting</p>
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<p>Department: Finance Department</p>
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<p>Immediate Supervisor: Finance Director</p>
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<p>Positions Supervised: None</p>
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<p>Step Classification: S – G $50,024-$109,990 DOE</p>
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<p>Qualifications:<br />
Must be 18 years of age or older. A high school diploma or GED is required for this position. Must be proficient with all standard office practices and related PC equipment, including Excel®, Word®, and Outlook®; a test of actual “skill level” may be required. Must pass a pre-employment drug test.</p>
<p>Responsibilities:<br />
This position is responsible for accounts payable, payroll, payroll reporting, confidential personnel payroll files, accounting, including assisting in Human Resources duties. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.</p>
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<p>Duties and Tasks Performed:<br />
Accounts Payable:</p>
<p>· Review all accounts payables, code accounts payable, enter accounts payable into the Borough accounting system, process payments, and file vendor invoices with all backup materials.</p>
<p>· Submit vendor invoices, with supporting documentation, for approval on a daily basis.</p>
<p>· Issue checks to vendors weekly.</p>
<p>· Maintain vendor files.</p>
<p>· Process purchase requisitions and issue purchase orders.</p>
<p>· Scan and stores current and past documents into Borough document storage system.</p>
<p>· Assist with annual audit preparation</p>
<p>· All other duties as assigned.</p>
<p>· Must be able to maintain confidentiality at all times.</p>
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<p>Payroll Duties:</p>
<p>· Maintain all Borough employee files to insure that they are complete and current.</p>
<p>· Follow all Borough, state, and federal employee confidentiality procedures and laws.</p>
<p>· Review all employee time cards and PARs with department heads, enter hours and salaries into accounting system twice a month to process payroll.</p>
<p>· Submit preliminary payroll for approval.</p>
<p>· Prepare payroll, print checks, and make electronic transfers.</p>
<p>· Administer payroll benefits and other deductions.</p>
<p>· Assist with the filing of all payroll reports required by the State and Federal governments.</p>
<p>· Assist with the filing of appropriate workers compensation reports.</p>
<p>· Maintains relevant insurance information for employees, and enrolls/terminates employees from insurance coverage as necessary.</p>
<p>· Assist in payroll/PER’s audit preparation.</p>
<p>· Scan and stores current and past documents into Borough document storage system.</p>
<p>· Assist Borough Manager and Finance Director in Human Resources duties.</p>
<p>· All other duties as assigned.</p>
<p>· Must be able to maintain confidentiality at all times.</p>
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<p>Accounting Duties:</p>
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<p>· Accounting duties and responsibilities, as assigned, may include use of borough accounting system and development of accounting reports.</p>
<p>· Other accounting duties as assigned related to all borough operations.</p>
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