Virtual HR/Administrative Assistant - Part-Time Remote

🌍 Remote, USA 💹 Full-time 🕐 Posted Recently

Job Description

Job Summary
We are seeking a reliable and experienced virtual assistant to support our HR operations and administrative functions. This is a perfect opportunity for someone who enjoys variety in their work and wants to contribute to helping businesses build stronger teams and workplace cultures.

Client Scheduling & Calendar Management: Coordinate meetings, interviews, and coaching sessions across multiple time zones
Document Preparation: Draft and format offer letters, employment agreements, policy documents, and other HR materials
Client Communication: Serve as initial point of contact for client inquiries via email and phone
Administrative Support: Maintain client files, update databases, and organize digital documents
Recruitment Assistance: Post job openings, screen resumes, and schedule candidate interviews
Project Coordination: Help track project timelines and deliverables for client engagements
Research Support: Conduct HR-related research on best practices, compliance requirements, and industry trends
Meeting Support: Prepare agendas, take notes, and follow up on action items
General Administrative Tasks: Data entry, invoice processing, and other business support as needed

Required Qualifications

Exceptional written communication skills - You will draft client correspondence, offer letters, and professional documents that reflect our company's quality standards
Outstanding verbal communication skills - You will be the voice of our company when speaking with clients, candidates, and stakeholders
Proven reliability and dependability - Consistent availability, meeting deadlines, and following through on commitments without supervision
Professional phone presence - Comfortable conducting business calls with executives, HR directors, and job candidates

Minimum 2-3 years of HR or administrative support experience
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
Experience with scheduling software (Calendly, Acuity, or similar)
Familiarity with HR processes and employment law basics
Excellent attention to detail and organizational skills
Ability to handle confidential information with discretion
Reliable internet connection and dedicated workspace
Available during EST business hours (flexible schedule within 15-20 hour range)