Job Description
We are seeking a proactive, tech-savvy Virtual Assistant to support our executive team. This individual will play a critical role in assisting with daily tasks across various departments, sales and marketing initiatives, finance, and contributing to strategic research and reporting as needed. The ideal candidate is detail-oriented, highly organized, and comfortable wearing multiple hats in a fast-paced virtual environment.
Communication in the English language is required.
Key Responsibilities:
● Provide daily administrative support to the leadership team and across various
departments within the company
● Conduct online research and summarize findings as needed
● Manage CRM platforms (such as HubSpot) and support sales tracking activities
● Assist with data entry, report generation, and spreadsheet management
● Maintain and organize shared documents using Google Workspace (Docs, Sheets,
Drive, Calendar)
● Assist with basic bookkeeping tasks, invoice tracking, and QuickBooks entries
● Support project tracking via tools such as Asana or other project management tools
● Draft professional emails, reports, and presentation materials
● Gather, organize, and interpret business and customer data for reporting and analysis
● Collaborate with internal teams to ensure smooth operations and execution of tasks
Required Skills & Qualifications:
● Bachelor’s degree or equivalent work experience
● Minimum 3 years of experience as a Virtual Assistant, Administrative Assistant, or
similar role
● Experience working with U.S.-based teams or clients
● Familiarity with the IT/Technology industry, including a basic understanding of AI tools
and trends
● Strong working knowledge of Google Workspace (Docs, Sheets, Calendar, etc.)
● Excellent written and verbal communication skills in English
● Experience with CRM tools, preferably HubSpot, and basic sales support
● Working knowledge of QuickBooks and basic bookkeeping principles
● Proficiency with project management tools such as Asana, Trello, ClickUp, or
Monday.com
● Strong skills in data collection, reporting, and spreadsheet creation
● Highly organized with strong attention to detail and a drive for accuracy
● Tech-savvy and eager to learn new tools and platforms
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