Job Description
Job Id: 260411
Position Title: Accounts Payable/Payroll Specialist
Pay Range: $22 $27per hour DOE
Temp-to-hire
Position Summary:
We are seeking an experienced Accounts Payable/Payroll Specialist to support our accounts payable process and payroll system. The ideal candidate will ensure accuracy timeliness and compliance with company policies and relevant regulations.
Essential Duties and Responsibilities:
Accounting Functions
Review and post invoices while ensuring matching with purchase orders and receipts.
Route non-inventory invoices for proper approval before posting.
Post invoices to appropriate GL expense and prepaid accounts.
Monitor unvouchered payables and received-not-invoiced receipts.
Generate AP aging reports and process payments via checks and EFT weekly.
Maintain vendor records reconcile vendor statements and ensure accurate payments.
Reconcile bank statements daily for cleared and outstanding checks/payments.
Reconcile monthly credit card receipts with statements.
Support month-end close and monitor inventory transactions.
Collaborate with receiving and purchasing teams to resolve invoice delays.
Maintain organized filing systems and participate in internal training.
Perform other assigned duties as needed.
Payroll Functions
Upload hours from the ERP system into ADP.
Prepare and distribute weekly temporary employee timecards to staffing agencies.
Collaborate with HR to maintain accurate employee data and payroll records.
Assist corporate payroll with bi-weekly payroll processing including:
Verifying meal penalties.
Correcting missed punches.
Ensuring timely approval of timecards and time-off requests.
Running verifying and reconciling payroll reports.
Forward child support or tax withholding notices to corporate.
Minimum Qualifications:
U.S. Person status required due to export control regulations.
High school diploma or GED required; Associate degree in accounting or bookkeeping preferred.
Minimum 2 years of experience in accounts payable and payroll preferably in a manufacturing environment.
At least 1 year of experience with ADP Vantage or other HRIS/Payroll systems.
Strong attention to detail and confidentiality regarding financial and employee records.
Solid understanding of accounting concepts and general ledger accounts.
Excellent problem-solving skills and ability to resolve discrepancies.
Strong organizational skills with the ability to thrive in a fast-paced team-oriented environment.
Proficiency in MS Office (Excel Word Outlook PowerPoint) and Adobe Acrobat.
Experience with Epicor Kinetic ERP preferred but not required.
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