Job Description
At arenaflex, we're dedicated to providing exceptional hospitality experiences to our guests while fostering a culture of excellence and innovation within our organization. As a leading hospitality company with 235 hotels across the country, we're committed to delivering outstanding service, quality, and value to our customers. We're now seeking an experienced Data Entry Clerk to join our team in Harrisburg, PA, and contribute to our mission of providing exceptional hospitality experiences.
- *Job Overview:**
As a Data Entry Clerk in our Supplier Management and Vendor Compliance team, you'll play a critical role in ensuring the accuracy and timeliness of supplier set-up and maintenance processes across all arenaflex properties. You'll work collaboratively with various departments to advocate for timely processing of documentation, maintain a repository of W-9 and W-8 forms, and perform necessary audits to ensure accuracy of EINs to the IRS database. Your attention to detail, organizational skills, and ability to work in a fast-paced environment will be essential in ensuring the success of our supplier management and vendor compliance processes.
- *Key Responsibilities:**
- Set up and modify suppliers requested by properties timely and accurately in accordance with policies and procedures
- Process credit applications for new suppliers
- Work collaboratively with other departments and advocate for timely processing of documentation for new suppliers as well as updates/changes
- Oversee repository of W-9 and W-8 forms
- Perform necessary audits to ensure accuracy of EINs to IRS database
- Work with Legal to ensure contracts are linked to active and verified vendors within the system
- Work with Purchasing to ensure approved vendors are incorporated into the authorized purchasing database
- Perform monthly, quarterly, annual audits as determined by management to ensure Vendor File accuracy and adherence to federal and state laws (e.g., OFAC, COIs)
- Process requests sent in through the Supplier Management support page
- Perform Post Audit reviews on expense reports per guidelines
- Support the transition of suppliers to Workday for newly acquired properties
- Follow sustainability guidelines and practices related to arenaflex's EarthView program
- Practice safe work habits to ensure safety
- Perform other duties as requested by management
- *Position Requirements:**
- Associate's degree in business or an equal combination of education and experience
- 2 years accounts payable experience preferred
- *Benefits and Perks:**
- Competitive wages for full-time and part-time opportunities
- Medical, Dental, and Vision Health Insurance
- Paid Time Off
- 401k Company Match
- Free Basic Life Insurance
- Travel Discounts
- Commuter Transit and Commuter Parking Benefits
- Employee Assistance and Wellness Program
- Educational/Professional Development
- Referral Bonus Program
- *Work Environment and Context:**
- Required to sit for extended periods, lift up to 10 pounds, bend, reach, use hands and fingers to operate keyboard
- *What We Believe:**
- People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It
- At arenaflex, we're committed to creating a culture of excellence and innovation that values diversity, equity, and inclusion. We believe that our employees are our greatest asset, and we're dedicated to providing a work environment that's safe, inclusive, and supportive.
- *About Us:**
- arenaflex is proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other group protected by law.
- *Expected Salary:** Competitive wage range based on experience
- *Location:** Harrisburg, PA
- *Job Date:** Ongoing recruitment
- *How to Apply:**
If you're a motivated and detail-oriented individual with a passion for hospitality and a commitment to excellence, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter to [insert contact information]. We look forward to hearing from you!
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