Job Description
Note: The job is a remote job and is open to candidates in USA. Matrix Providers is a company focused on government contracting, and they are seeking a Benefits & Leave Specialist to administer employee benefit programs and manage leave processes across a multi-state workforce. This role ensures compliance with various federal and state regulations while serving as a subject matter expert for employee benefits and leave inquiries.
- Responsibilities
- Administer employee benefit programs including medical, dental, vision, life, disability, 401(k), HSA, FSA, and supplemental benefits
- Manage new hire enrollment, qualifying life events, open enrollment, and terminations
- Coordinate with carriers and brokers to resolve enrollment discrepancies
- Audit payroll deductions for benefit accuracy
- Reconcile benefit invoices and support monthly carrier billing review
- Educate employees on benefit options and eligibility
- Administer FMLA, state family/medical leave programs (e.g., WA PFML, CFRA), and company LOA policies
- Coordinate ADA interactive process in partnership with HR leadership
- Track intermittent and continuous leave usage
- Review medical certifications for completeness and compliance
- Maintain accurate leave tracking logs and ensure timely notices
- Coordinate return-to-work processes and fitness-for-duty documentation
- Ensure compliance with: FMLA, ADA, COBRA, ERISA, ACA, State-specific leave laws, Service Contract Act (SCA) H&W benefit application (if applicable)
- Generate required employee notices and maintain documentation
- Assist with DOL audits or benefits-related investigations
- Work closely with Payroll to ensure accurate benefit deductions and leave coding
- Maintain benefit and leave data within HRIS (e.g., ADP Workforce Now)
- Generate reports for leadership, compliance, and financial review
- Assist with system testing during benefit renewals or plan changes
- Respond to employee inquiries regarding coverage, premiums, eligibility, and leave rights
- Provide clear guidance while maintaining confidentiality
- Support managers with leave-related questions
- Skills
- 3+ years of experience in benefits administration and/or leave management
- Strong working knowledge of FMLA, ADA, COBRA, and state leave laws
- Experience with HRIS systems (ADP Workforce Now preferred)
- Proficiency in Microsoft Excel and data reconciliation
- Ability to manage confidential information
- Strong written and verbal communication skills
- Experience in multi-state employer environment
- Experience supporting federal contracts or SCA employees
- CEBS, PHR, SHRM-CP, or Leave Management certification
- Experience with ACA reporting
- Benefits
- Medical
- Dental
- Vision
- Life
- Disability
- 401(k)
- HSA
- FSA
- Supplemental benefits
- Company Overview
- Matrix Providers is a medical placement provider firm. It was founded in 2010, and is headquartered in Denver, Colorado, USA, with a workforce of 501-1000 employees. Its website is https://www.matrixproviders.com.
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